Seeing your supply
chain as a valuable “resource is critical”, as the cost of churning suppliers
is out-weighted by the benefits of sustainable relationships that contribute to
your business in a positive way.
One of your most important assets in a procurement model is
your supply chain and while many organisations have spent hundreds of thousands
of dollars in developing their supplies, most purchasers still struggle to
develop connection to these resources. The
DecisionMAX Supply Portal has been designed to allow each purchaser to build a
single marketplace connecting their ‘core suppliers’ while simultaneously attracting
new suppliers that can present new sourcing opportunities.
As a supplier registers on the portal each supplier is
profiled for their products and services against commodity codes and occupation
codes for their trade and professional services capabilities. With a simply
click the purchaser can direct their bids, tenders and RFI to their existing
suppliers or place their bids on the open market with the notification services
matching your buying requirements to the pool of resources registered on the
system. Free for suppliers the notification
service allows each purchaser to develop an ever expanding B2b marketplace; in
most cases, in days of establishing their portal.
UNSPC Coding to 45,000 Products
15,000 Occupation Codes
Email Notifications
Private and Public Invites
Full Audit Trail Alerts
Ongoing Invite Alerts
Automated Matched Alerts and a Five Star match Ratings
for Suppliers
The growing push to
probity and governance across many levels of B2b trade highlights the need for organisations to
develop their own secure online presence
For many organisations the issues of transparency and
probity play an important part of the corporate culture. The DecisionMAX software TenderBOX meets
these requirements providing a fully secure online trading environment with
tenders and work orders transacted in a transparent environment. As your purchaser utilises the Supply Portal
for bidding, tendering box services generates completely secure sessions for each
bid. Suppliers registering to bids or
responding to push invites are connected to each bid via our online tender box
controls which provides two-way question forums, download document libraries,
session controls and receipt tickets for uploads and completion receipt for
final bids. Each tender session is run
as a locked bid with access controls applied until close time, while the work component
provides a more interactive flow to handle variation requests and works
approvals.
Secure Tender Box for all Tender Sessions
Secure Chat Forums for Each Tender Session
Private or Broadcast Forum Responses
Full Audit Trails of Session with Ticket
Receipts on Upload and Session Close
Locked Tender Box
Batch Down Loads
Integrated Award Notifications
Full Arching and Records Management Integration
Smarter tendering
tools are opening the door to more rapid strategic sourcing cycles, while
benchmark buying , index buying and open bid buying are driving sustainable
contracts that balance costs and contract performance.
For most purchasing companies the tendering process involves
a multitude of market approaches that drive different documentation styles and approvals
for RFXs, multi round EOIs and formal RFTs for Works, Goods and Services. The Supply Portal has been designed to provide
a wide range of flexibility and choices and how each purchaser can approach these
market activities.
As a purchaser creates a tender session either manually or
through our integrated work flow planner the portal provides the opportunity go
to market in a traditional paper + XLS format or the option to generate an online
questionnaire with 1-10 scoring grid for basic RFX. As the
client looks for more automation our bundled tender designer opens the door to
automated tenders. This app, developed
by DecisionMAX supports both online and offline tendering, using Eforms
questionnaire design capabilities that can reduce manual scoring by as much as
50%. When the Eforms approach is applied
with the online template the end-to-end cycle typically is reduced by 80%.
Simple Word XLS Bidding
Smart E-Form Tendering Online and Offline
Smart Eforms Question Scorecards, Choices, Open
Question Schedules and XLS Bid Sheets
Unlimited Templates Build with Integrated Guides
Online 1-10 Score Cards with Group Weightings*
Secure Offline Multi Team Evaluations
Open Mark Buys, Benchmark Buys and Incumbent
Benchmarking
Simple 2 Tier Weights and Multi-Level Weighting
Trees
Integrated Work Plan for Evaluators
Work flow planners
enable change management by developing process controls that are embed in every-day
tasks removing the need to develop large scale training programs.
The process of tendering can spread across a wide section of
your organisation with different people representing different skills sets becoming
involved. Traditionally to control this,
most organisations have developed business rules and flow charts to govern different
market approaches. The Supply Portal’s
workflow process is designed to move these paper based rules into an
interactive purchasing planner, which collects spend profiles, expenditure
estimates and risk assessments to determine the approved market approaches that
should be applied to each new RFX, Works order of formal tender.
Customisable Work Flow Planner
Unlimited Work Flow Types
Risk Planners
Approval Guides
Customisable Questionaries
The current cycle
time for a sellers price discount to hit a buyer buy catalogue could be weeks
to months, this needs to be seconds. Catalogues
must evolve from ordering solutions to become marketplace trading solutions
that can deliver constant saving’s.
Over the past ten years the purchase to pay catalogue was expected to revolutionise
the market, however, realities are, these systems are expensive, they
inevitably attract high data maintenance and tend to evolve as single supplier punch-outs
solutions. Catalogues, DecisionMAX believes
need to evolve as a “strategic sourcing tools” and to be strategic, they need
to support price book updates, PTP cycles and further, need to evolve to handle
aggregate buying. Our catalogue
vision takes the standard catalogue functions and applies bench-marking and
auction bidding principles so every buy achieves
maximise savings, while providing buyers visibility to their marketplace
though product prices checks, service fees profiles and benchmark reports that combine
suppliers products or service in online comparisons.
Push Catalogues Opens the Door to Benchmark Buying
The DecisionMAX Supply Portal catalogues has embraced traditional
product catalogue principles while adding panels buying and benchmarking. The
catalogues are designed to stream supplier’s information including: service
fees, products prices, product information to virtual buying desks. Each catalogues
has automated controls for price management, access security, benchmarking, CPI
control for rise and fall, price history tracking, compliance checking at the line
item level and even buyer feature function scoring on catalogue content.
Unlimited Catalogues & Designs
Multiple Category Groups Per Catalogue With
Selected Seller Access
Cpi Price Controls To Monitor Rise And Fall
Price Book Distribution Modes
Open Product Push/ Pull Price Bidding
Unlimited Content Fields
Click To Basket Ordering *
Connecting buyers and
seller to the same obligations and sharing the same information is vital to
ensure procurement outcomes. The Supply Portals
contract management tools connect both buyers and supplier together with online
forums, document libraries forming a single point of truth.
Keeping your
contract obligations visible across your organisation is fundamental for an
organisation to develop a cohesive procurement approach. The DecisionMAX Contract Management System spans
both professional contract management and business contract registers. The Supply Portals, contract management module
connects an organisation to a central contract view where internal buyers and
connected suppliers can collaborate. The
Supply Portals contract management system includes specific collaboration elements
including: dynamic supplier connectors, date registers, CRM connectors for
sellers, online document libraries and chat forums enabling buyers to manage
obligations from a single point.
Our professional
contract management system ContractMAX provides a full life cycle contract
management solution across six core principles, date management, obligation visibility
(SLA), event management, budgeting, risk management and performance
benchmarking. Combined or independent these solutions
provide a foundation for a business to develop strategic sourcing around contracts
ensuring they deliver sustainable performance to support the business
objectives, that first engaged them.
Portal Contract
Management
Date
Registers And Business Mapping
Shared
Document Libraries
Online
Forums.
CRM
Links For Supplier Contacts
Budgeting
Professional contract management
Project Planners
Date Registers And Renewal Triggers
Obligation Registers And KPI Planners
Event Planners And Alert Triggers
Risk Management
Multilevel Budgeting And Budget To Actual Reporting
360° Benchmarking
Day to day works orders
and service call can all to easily become major issues as missed WHS checks, SWM
reviews or a lack of clear instruction can undo the most simple task. The Supply Portals works system lines up the
dots, connect jobs to buyer, delivers plan and instructions and collect WHS
requirements all from a single platform.
Many organisations use
tendering and contract management as a small part of their contracts life-cycle
with buyers and seller connecting to deliver works and services that can range
from schedule maintenance events to design and construct activities. The DecisionMAX
works module is designed to embrace the day-to-day document exchanges that
constantly flow to individual suppliers or supplier panels. The Works Module handles the full cycle of
work related tasks including specification delivery, document management, variation
requests and SWMS, SOP and tool box approvals while providing tangible productively benefits to all
parties connected to a works request.
• Mail Alerts For New Work Orders.
• Review Attached Work Plans with Support Documents From Your Pc, Tablet Or
Phone.
• Upload SWMs and SOP Approvals.
• Upload Invoices For Payments.
The dynamic nature of
projects and the high demand for file sharing does no suit emails. The Supply
Portal combines document management and collaboration for all projects forma
singe platform.
Within the framework of a contracts life cycle it is common
to see many project events come and go.
These activities evolve sometimes very rapidly, with most projects
demanding tools to collaborate and connect people to files via drop boxes,
emails, and online meetings. The
DecisionMAX projects collaboration tools were designed to provide a single
platform that delivers instant collaboration points between buyers and
suppliers and contractors.
Creating a project takes seconds and once a project profile
is formed, with start and end dates, stakeholders, cost centres, and billing
codes, an online project board is activated.
Each project board instantly
connects your parties using email alerts to link-in participates. As
users log into the portal their project dashboards is updated. With connectors displaying documents, secure
online libraries, while chat forums and two-way email alerts handle project status
alerts. The Project Board even boast its own CRM that prompts
each supplier to profile their project team, providing buyers with instant
connections defined by roles. This
reverse CRM enables buyers to connect to an individuals or the whole project
group by direct emails, VOIP chats, or formal forums sessions.
Unlimited Projects
Dynamic Project Cost Code , Project Tags
Single Of The Supplier Connectors
Secure Document Libraries
Public And Private Document Deliveries
Prequalification forms
are streamlining the buy cycle, yet how do you address the differ roles of sole
traders, business and prime contractor, from a single platforms. DecisionMAX Supply portal prequalification
tools!
Ever-increasing pressures on purchasing resources and
timeframes have pushed buyers to look for new ways to engage suppliers. Pre-qualification systems are fast becoming the
hub where suppliers are been engaged in a multi-level process starting with
prequalification profiles prior to been full engaged. The benefits of these strategies are many;
buyers can rapidly develop wider supply chain profiles, while day-to-day
tendering cycles are streamlined and WHS reviews are handled once removing repetitiveness
tasks that both buyers and supplier are too often engaged in.
The DecisionMAX prequalification system has been designed to
embrace the very best of our technologies and focus on developing process
controls that drive massive productivity savings. Our smart survey forms designer creates
survey in minutes using balanced scorecards and quantitative and qualitative
question profiles. The Pre-Qualification module includes
unlimited templates to accommodate all levels of supply chain engagements. In
addition, the module links to benchmarking tools and online assessment grids, while
status board indicators ensure every supplier is reviewed in line with purchasing
methodologies.
Unlimited Prequalification Forms
Balanced Scorecard Questionnaires
Interactive Questionnaires with Qualitative and
Qualitative forms
Integrated Rates Schedules
Integrated Supplier Information Kits and Guides
Online Assessments
Off-Line Benchmarking and Assessments
Supplier and Purchaser Down Loads
ICloud
courier- delivers documents were and when you need, while integrated record
management connectors and version controls ensure your documents are available
any-where any-time.
The day-to-day interactions between suppliers and buyers is often
linked to documents which need to constantly
flow between organisations and be available to many people simultaneously. The DecisionMAX iCloud Courier is a file
manage tool that addresses the growing demand for online drop boxes which
enables suppliers and buyers to share documents and files online. The Supply Portals iCloud Courier is linked to
each supplier’s online document folders, this allows the supplier to connect to
their online folders and upload documents from any location including phone and
tablets.
As files are uploaded the iCloud Courier adds profile tags to
each file to support long term filing and retrieval. Each uploaded is secured, in addition multiple
files are stored with version controls and where appropriate automatically linked
to active projects and contracts folders. Suppliers have full access to their own files
while internal users within the purchasing organisation share a single
reference point between all parties.
Unlimited Document Uploads
Unlimited Document Size Uploads
Folder Management Document
Document Tagging For Filing
Optional Records Management Integration with Meta Tags
Automated Time /Date Stamping
For
most organisations the reality of business compliance has changed the face of
how purchases and buyers interact. The DecisionMAX Self-service
compliance Kiosk is designed to share the obligations of compliance between
supplier and buyers.
The supply portal
compliance system is designed for B2b commerce and handles both individual trades
and professional services certifications and business validations from a single
platform. This is achieved though our
business rules engine which allows each purchaser to develop their own
compliance profiles to match the trades, products and services they acquire.
Once the buyer has established their compliance
model” the supply portal automates the “suppliers certification process” though
our Self-Service kiosks technology. This
module takes the buyers compliance maps, matches the supply chain and sends compliance
requests to the supplier’s login.
The compliance module
handles all business compliance issues including products compliance (standards
and certificates), Individual compliance (skills, competencies and
certificates), business compliance (insurances’, identity checks and
certificates) and equipment compliance (data sheet, certificates, licenses and
certifications). All documentation is filed
online with version control handling updates and approval boards queuing
suppliers uploads for validation. Monitoring
tools alert suppliers on renewals, while red flag indicators keep all users
informed on the status of a business or an individual’s compliance.
Unlimited Certificates
Real Time Certificate
Mapping
Business Compliance
Trade & Professional Compliance
Product Compliance
Fully Automated Renewal Notices
Red / Flag Green Flag Status Boards
Reports On Compliance
Internal Compliance Processing
External Compliance Processing
Customise Trade / Matching Codes
Hot Link Connect For Compliance
Where Available Automated Checking And
Validation